Windows 8.1 may have shut Gmail users out, but it seems that Microsoft has listened to the pleas of their users who use Gmail for email, allowing them to use Gmail within Microsoft Mail services. If you’ve recently updated to the bright and shiny new Window 10, you’ll be pleased to hear that the Mail, Calendar and People apps all natively support Google’s services.
Even better, these apps work exactly the same both with standard Gmail accounts (i.e. those with @gmail.com addresses) and Google Apps accounts which have custom domains. This guide will talk you through configuring the new Microsoft 10 universal apps to work in collaboration with Gmail.
To set up your Google account, begin by first launching either Mail, Calendar or People on your Windows 10 device. If you are running the app for the first time, you can set up your Google account during the first-run experience by simply following the on-screen instructions. Otherwise, configure the accounts by selecting the Settings option, located in the lower-left corner or Mail or Calendar. If you’re using the People app, select the “…” option and then choose Settings, located in the top left corner. Once you’ve done this, select Accounts > Add an Account, or just select ‘Accounts’ if you’re using People. Then, you’ll see a window titled ‘Choose an Account’ appear.
In this window, select Google, and go through the Connecting to a Service wizard to supply your Gmail email address, account name and password and two-step verification code if configured. Once you have provided all of the requested information, accept the service connected and click Done once the wizard is complete.
It’s good to know that regardless of whether you use the People, Mail or Calendar app to configure your Gmail account, it will automatically become available in all three of these apps thereafter. So, there’s no need to go through all three apps – once you’ve configured your Gmail account in one of them, the remaining two will be good to go.
Chances are, you won’t want to use the account with default settings. So, you will need to configure the account in order to personalize it to your individual needs. Again, you can do this from any three of the apps and because the interface is the same, any changes that you make will update all three of the apps.
To do this, select the Google account in the Accounts pane when using Mail or Calendar, or if you’re using People, the Settings pane. This provides you with the option to rename it whatever you like. Then, click ‘Change mailbox sync settings’. This option allows you to choose how often Gmail is updated – ‘based on my usage’ is currently the default, but most users prefer to use the ‘as items arrive’ option for push-based email accounts. You can often choose how often contacts and calendars are synced, how much of your Gmail email to actually download to the account, and you can choose whether or not email is even synced for the account in the first place. You can also use this option to switch off Google account sync with Mail, Calendar and People.
Once you’ve completed this, each app should work as needed. In Mail, you can use the Archive function just as you would in Gmail and the More link in the navigation pane gives you the option to determine which of your Gmail folders you would like to appear there. Once set up, you’ll be able to use the Mail app to view and reply to Gmail messages in much the same way as you would in the Gmail interface.