How to Create a Gmail Filter
Gmail allows you to take full control over your email. Not only do you have tabs that separate social and promotional mails, but you can also use filters to fine tune the way that you use email. It’s simple, easy to use and very powerful, but most users don’t utilize filters to their potential.
Let’s take a look at how to create a Gmail filter and how you can use them to tidy up your inbox.
Creating a Gmail Filter in 1 Minute
Filters are so easy to create that you can do it in just one minute. The following steps will allow you to create your first filter:
- Log into Gmail.
- Click the gear icon.
- Click settings.
- Click the filters
Within this tab, you’ll be able to create your very own filters. Click “create a new filter” and the dialog box will open up allowing you to enter: from, to, subject, words, etc.
Once you have selected your criteria, you can now do two things: click the blue test icon or click create filter. It should be noted that when you test your parameters, there’s not an easy way to go back to your settings. This means you’ll have to plug in all of your information again, which can be a major hassle.
Instead, click create, and you’ll now have the option to categorize, forward, label, delete and perform a variety of other actions based on your query.
After you select all of your settings, you will need to click create again for everything to be saved. If you ever want to go back and delete or edit this filter, you can do so by following the four steps above to view all of your create filters.
There’s also another easy way to make filters.
This still requires you to log into the site. Once you’re logged in, you will:
- Select the emails you want to filter; you can select multiple mails.
- Click the more options tab.
- Click filter messages like these.
Now, you’ll be able to choose all of the filtering criteria based off of specific email addresses. If you keep receiving mail from your bank account, for example, this method will use specific email addresses pulled from your selected messages to create the filters for you.
This method is also very helpful if you want to delete a bunch of mail from the same email addresses. What you’ll do is follow the steps above and instead of creating a filter, click select all. At the top of the screen, you’ll want to now click select all conversations matching this criteria.
Gmail will select every message matching this criteria. Now, you’ll be able to move all of these messages or delete them as necessary. It’s the best and easiest method to clean up your inbox without having to go through hundreds or thousands of emails and clicking on each one to delete them.
Gmail filters are just another way to make your inbox work for you on auto-pilot.
*Featured Image – Credit Cartoonresource