One of the features of gmail and google apps that is not well known is the portable SMTP server that is offered. This server allows you to manage all of your outgoing mail using the SMTP server settings instead of having to manage it on your own through the DigitalOcean VPS.
In order to use this you simply need to configure the SMTP server settings into the program or script that you want to send email out from. All that you need in order to do this is a paid Google Apps account or a free gmail account.
Benefits of Using the Gmail SMTP Configuration
There are several reasons to consider using the SMTP configuration from Google. First, you will be provided with the option of having Google store and also index all of the emails that are sent using the SMTP server. This means that all of the emails that you send can be searched and backed up on Google’s servers. Individuals who opt to use their Google Apps or Gmail account for incoming email as well will have all of their email located in a single, convenient location.
Another benefit of using Google’s SMTP server is that it does not use Port 25, which means that you reduce the chances of an ISP blocking your email or flagging your email as being SPAM.
Gmail SMTP Settings
If you are not an internet expert, you may find the Gmail SMTP settings to be a bit confusing. Additionally, if you are using WordPress, trying to get your website to deliver emails correctly using all the unique hosting environments can be tricky.
Using a web host for your email is not completely dependable and in some cases may even be impossible. For this reason, many WordPress developers and users choose another method besides php mail in order to send out emails. Php is used by default in WordPress.
For those who are trying to work with the SMTP server from gmail, there is some basic information that you need to know in order to get the configuration for gmail up and running. You can use these default settings for any standard email client that you have if you are attempting to set up a Gmail account to use on your mobile phone or desktop.
Default Gmail SMTP Settings for Gmail
The basics for configuring the SMTP settings for gmail are actually not that complicated. The first step will be to open up your email software and then add in the right parameters for Google in the settings window.
When you are setting up the gmail SMTP configuration it is important to remember that doing this does not ensure that all of your emails will be delivered correctly, especially if you plan on sending emails to a large number of recipients. This is why most often a professional SMTP service is recommended by many companies as this will provide you with an unlimited number of emails to send and receive.
If you still plan on using gmail’s SMTP you will need the following information.
Select the account settings for your current mail client. This is typically located in the Tools menu. You will then choose the Outgoing Server voice. You will then click on the add tab in order to add a new SMTP. When you select this tab a popup window will come up.
Gmail SMTP Settings
The first box will ask for a description. This will be any name that you want to use to reference this SMTP set up.
The next box will be for the server name. For gmail you will use smtp.gmail.com.
Next you will enter the port. Most SMTP works using port 25, but with gmail you can use 587 or with 465 based on your preferences.
SMTP email transfers typically do not provide any type of encryption. However, if you want to make the connection more secure you can use an SSL/TLS extension. This will employ a new port for the use of encrypted communications.
You will also need to enter your full gmail address as well as your gmail login password for your gmail account.
This is a simple way to set up gmail SMTP configurations for your current email accounts. Doing this can help you keep all of your emails in one place. However, if you are using WordPress or another similar application, there are more steps that you will need to take in order to make sure that your emails are getting through to your clients.
Consider the Sending Limits
When it comes to using Google’s SMTP server it is important to note that there is a set sending limit. The reason for this limit is to prevent spammers from using the outgoing server to send out junk emails. The limit is currently 100 recipients each time and 500 messages each day. If you go over these restrictions your account will be blocked by Google.
Another thing to consider is that the SMTP server uses shared IPs. While this is typically not an issue through Google, it may become one if your emails begin being flagged as SPAM at some point. Once your emails start being flagged it can become difficult to get this changed.
If you are setting up an email campaign or have the need to send an unlimited number of emails, the best choice will be to use a professional SMTP server. These professional servers are available for a reasonable price and allow you to mail out large lists with a deliverability rate.
Overall, SMTP configuration can be complicated depending on what you are trying to use it for. The initial setup process is easy to follow, but this does not guarantee that your emails will be delivered correctly. It is important to follow the setup process closely and then monitor your emails as you send and receive them in order to ensure that everything runs as it should. It is also important to make sure that you do not go over the sending limits that are set as this could result in your email being banned.