There are more than 1.4 billion Gmail users. And many of them, like me, don’t have any idea that there are Gmail shortcuts that can save hours of time per month.
We spend many hours sending and receiving emails from our colleagues, friends, and family. And rather knowingly, or unknowingly, we spend those ‘extra’ hours doing everything in a conventional way. What if there were Gmail keyboard shortcuts for most of the tasks we do; such as opening a new ‘Compose’ window, save a message as a draft, delete or archive a message?
Well, guess what, there are shortcuts for all these tasks, plus many other tasks as well. Let’s learn a few Gmail shortcuts so that we could manage our emails in a better and faster way.
Activate Gmail shortcuts
Before moving on to Gmail shortcuts, let us tell you the way to activate the Gmail shortcuts in your Gmail account. The Gmail shorts are not activated by default so they won’t work if you don’t do some changes in your account settings. Here is how you can activate Gmail shortcuts in your account.
- Log into your Gmail account and go to Settings. The Settings button in at the right corner of your Gmail interface.
- Go to the General Tab.
- Scroll down the General Tab and you should see Keyboard Settings somewhere down there.
- Choose ‘On’ to turn on the Gmail shortcuts.
- Go to the bottom of the page to find the Save button and click on it.
- Gmail shortcuts will be enabled from now on in your Gmail account.
Gmail shortcuts and their functions
Done enabling Gmail shortcuts in your account? Here are all the shortcuts that you can use to save your time and also feel cool while doing emails.
Pressing the C key will open a new compose window. We are already saving a few clicks here!
2. J and K
If you have selected and opened an email, these keys are used to preview the previous or latest emails. For example, if you have opened an email and are reading it, pressing J will lead you to previous the net email in line while pressing K will get you to the previous email.
Also, if you haven’t yet opened an email are still sorting out an email in your email, these keys can be used to move up and down in your inbox.
Pressing the D key will open a new compose window; but this compose window will open in a new tab.
4. N and P
These two keys are used to move up and down when you open a conversation thread. To expand/open a specific email within the conversation, reach that email by using one of the shortcut buttons and press Enter.
5. SHIFT + 3
This shortcut (also #) will move an email to trash if you are in the inbox view.
In the inbox view, if you press S, it will star the email. To remove the star on the email, you just have to press the S button again. There is also an advanced feature associated with this shortcut, if you hit the S button two times in quick succession, the star will turn blue and you will have multiple options to work on.
7. SHIFT + U
To mark an email as unread, press Shift and then U. This shortcut works when you are in the inbox view or if you are reading an email.
8. G, then D
Pressing these two keys in order will take you the drafts folder where all the emails saved as drafts are located. S
9. G, then S
This shortcut will take you the starred folder. This folder lists all those emails which you have just starred.
The reply button!
To archive an email in the conversation view, select the email and press E.
To forward an email in the conversation view, press F.
If there are multiple participants in a thread and you receive an email whose reply needs to be received by all, press A to reply all.
To mark an email as important, press =.
To select a series of emails in line, press Shift.
To select multiple emails that are located in random locations, press Command button.
17. Command + K
Within the Compose window, press Command + K to insert a link.
18. Command + Shift + 7
Use the combination of these buttons to insert a numbered list while composing an email.
19. Command + Shift + 8
Use the combination of these buttons to insert bullet points while composing an email.
20. Command + Enter
Press these two keys simultaneously to send an email when you are done composing it.
Hit the tab button to switch between different sections in the Compose window such as To, Subject Line, Body, and Send button.
22. Command + U
Use this combination of keys to underline a sentence in the email body.
23. Command + I
Use this combination of keys to italicize a word or group of words in the email body.
24. Command + B
Use this combination of keys to bold a word or group of words in the email body.
Now that you have learned a few important Gmail shortcuts, you are free to use them and save a couple of minutes every time you check your Gmail inbox. As you save a few minutes on every email check, these will eventually add up to save time in hours every month.
Imagine the number of hours you can save by the end of the year; do you have a number in your mind? 60! Yes, you can save 60 hours by using Gmail shortcuts in your email regime.
Let us know in comments what you will do with these 60 hours of saved time? We highly encourage you to take some rest and have some fun!