Gmail signature is a few lines of text that are added at the end of every email. The signature usually contains your personal contact information such as name, designation, contact details, and address. This signature can either be inserted automatically or manually.
While communicating with friends, family, and colleagues over email, it is important to add our personal information as emails don’t come with letterheads.
A professionally and accurately written signature is very important because it not only provides your contact information but can also make the whole communication more compelling and fruitful.
In this post, we will tell you how to set up Gmail signature. We will also tell you more about why a Gmail signature can be helpful in your personal and professional communication over email.
How to Create a Gmail Signature on Desktop?
Setting up a Gmail signature is a very simple process. Here are a few quick steps to have your personal Gmail signature.
1- Log into your Gmail account.
2- Click on the ‘Settings’ Cog that is located on the upper-right corner of the Gmail interface
3- From the drop-down menu, select the ‘Settings’ option
4- Select the ‘General’ option
5- Scroll down until you find the ‘Signature’ option. Enable the Signature for your account
6- Type the desired signature that will appear at the bottom of every email.
7- Click on ‘Save Changes’.
Now you will have a signature that will automatically appear at the bottom of the email body. You can edit or remove the signature any time before you send the email.
How to Add a Gmail Signature on Mobile Devices?
As we become increasingly dependent on mobile devices for emails, it is important to know how to make a Gmail signature for your mobile devices. It is important to know that while Gmail apps on Android and iOS allow using Gmail signature; these signatures are only usable on mobile devices.
This means that you cannot use the Gmail signature that is there on your mobile Gmail app on your desktop; you will never see it anywhere on your desktop Gmail. So we have to keep this limitation in mind and make Gmail signatures for both desktop and mobile versions of Gmail.
To add a Gmail signature on your mobile device, follow these steps.
1- Open Gmail app on your phone and log into your account
2- Tap on the three vertical lines on the upper left corner of the Gmail interface
3- Tap on the ‘Settings’ option
4- You will see a list of accounts if you have multiple accounts added; select the account for which you want to add the signature for
5- Tap on ‘Signature Settings’ and enable the ‘Mobile Signature’.
6- Add the desired Gmail signature that you want to appear at the bottom of every sent email through mobile
7- You can also add an image to the Gmail signature. Just make sure that the image is of your desired size before you copy and paste it in the designated area while customizing your Gmail signature. Gmail has no option to resize the image added in the signature.
Benefits of Having an Email Signature
Now that we have told you the steps to add a Gmail signature on your desktop and mobile devices, you will add a signature for yourself. But knowing the benefits of having an email signature is also important as it will allow you to make a signature that serves the purpose well. In this section, we will tell you how your Gmail signature can transform your communication over email, be it professional or personal.
What are you missing if you still don’t have an email signature?
If you are a professional or a businessman and you didn’t use an email signature till now, you have missed out a great opportunity to send a compelling business card to your acquaintances every time you send a message. You have been sending a dull page with incomplete contact information your clients or colleagues. This makes it very easy for your competitors who by just being a little professional have won more clients and businesses, just by adding a professional business card (email signature) with their emails. Hence, email signature might be a simple thing; it is a great tool to boost your business and putting a better impression on your email recipients.
What can a business card do for you?
Add quick links
In your signature, you can add quick links that take your audience to you or your business sites in a jiffy. This makes it easier for all the recipients to have a quick look at what you do. You can add your phone number so that everyone can call you with a single click or tap. Your social media links are also a very useful tool to connect with potential partners and clients.
Well crafted signature makes it more personalized and the recipients feel more close to you. For example, if you add a picture in your signature, it inspires the receiver and makes him feel more connected and more special.
Many a times, many receivers don’t actually know what you are up to until you tell them. A professionally written signature can represent you and your work in a more presentable way. This helps you get better recognition among your circle and also enables you to expand your circle.
Tips for Having a Good Email Signature
By now, you must have decided to have an email signature. Here are a few tips that you should keep in mind while crafting a signature for yourself. If you keep these tips in mind while designing your signature, it will help you make the best out of it; it’s as simple as that!
1- Do not exceed 5 lines while writing a signature. Otherwise, things become boring for the readers. People hate long emails.
2- You don’t need to add a separator for Gmail signature. Gmail does it by default.
3- You can disable the signature from the same section in the Settings from where you enabled it.