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Gmail Tasks – Information and Tips

You might have heard about the Google’s to-do app, the Google Tasks, but what is Gmail Tasks? It is simply Google Tasks integrated to your Gmail! This means that now your inbox is a place where you can create lists of tasks and label them with due dates. You can also label your emails and transform your emails into a set of actions/tasks. There are a lot of cool things possible when Google Tasks becomes Gmail Tasks; this post is all about knowing these cool things.

Creating a Task with Gmail Tasks

To create a new task:

  1. Log into your Gmail account.
  2. On the upper-left corner of your Gmail, a large Gmail is written, and a small down arrow is placed; click on that arrow.
  3. Google Tasks window will open; Click on the + icon that is placed at the bottom of the Google Tasks window.
  4. Another window will open which is basically a blank field with a cursor and a checkbox. You can type your task in this window.
  5. You can also add more details to your task such as a due date; for that, you will have to click on the arrow that is placed on the right side of the newly created task.
  6. You are done! This is how a new task is created in Gmail Tasks.

Gmail Tasks

Turn an Email into a Task

As we mentioned at the beginning, Gmail Tasks is all about Google Tasks that is integrated with your Gmail. And the biggest benefit of integrating a to-do list with your email is that you can turn an email into a task if need be. And this happens quite often; when your email is actually a call to action; a task in other words. So, in place of rewriting the task altogether, you can turn the email itself into a task.  This not only saves your time but also improves your accuracy as it conserves the actual task that is assigned within the email.

Here is how to do it:

  1. Select the email that you want to turn into a task by either clicking it and opening it, or by checking the box against that email.
  2. Click on the more button that is among the series of buttons placed above the inbox.
  3. A drop-down menu will appear from which you will have to select Add to Tasks.
  4. This will transform your email into a task. The subject line of the email will be the task name, and a link to original email will also be provided.
  5. Creating more details such as a due date and the details of assignee can be added by clicking on the arrow right next to the task.

Creating Sub-tasks in Gmail Tasks

To-do lists or tasks are not always that straightforward. You might have to create the task in multiple layers. In Gmail Tasks, you can easily break down the main task into multiple smaller tasks. Moreover, you can add further details to each sub-task just like you do to each main task.

Creating Multiple Tasks Lists

To-do lists are not only bound to professional life. Having said that, you don’t want to mix up your official tasks with your domestic chores. Gmail Tasks has a cool solution for this; you can add multiple task lists and easily sort out all your tasks according to their importance and propriety.

Here are the steps to create multiple task sheets:

  1. At the windows where your tasks are listed, click on the 3-dot button which is placed at the bottom of the window.
  2. A menu will appear with multiple options on it; click on the New List
  3. Give a name to the List and click on OK
  4. To switch between multiple lists, you will have to click the 3-dot button and click on the list you are interested in.

Manage your Gmail Tasks

You can print your to-do lists in Gmail or simply email them to one of your colleagues or friends.  The Action button will do the job for you. Moreover, you can change the arrangement of your to-do list and sort them with respect to the due date. You can also position the lists manually according to your preferences.

Gmail Tasks – Tips and Tricks


Here are a few shortcuts to manage your Gmail tasks quickly:


Shift + t (Turn an email into Gmail Tasks)

g + k (Open Google Tasks)

Ctrl + Alt +, (Switch between Tasks in Windows)

CMD + Alt +, (Switch between Tasks in iOS)


The latest update of Gmail has some basic interface changes that include a right sidebar. This sidebar will contain apps such as Google Tasks.  Moreover, this Google Tasks will be fully integrated with the Gmail and will actually transform into Gmail Tasks.  The purpose of integrating Gmail Tasks in Gmail is not only bringing the Google apps at one place but also facilitating the Gmail users through different apps; especially the to-do list makers because these to-do lists are directly related to our Email. Most of the tasks we receive are through Gmail.

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