Time management is one of the most challenging things for professionals and businessmen. And emails make it more difficult for them to manage this issue. While no one can deny the importance of emails in effective communication, it is true that email overload is a real issue. If we are not able to manage the emails effectively, they not only take most of our time but also affect our productivity.
Manage Email Overload
Today will tell you some practical tips and tricks that work well in managing the email overload. Although the internet is filled with countless tips and techniques to counter this problem, we will only present those which really work.
Set a specific time slot to check your emails
This is the most common tips that you will hear everywhere, and guess what; it is the most useful one too. It is proven that if you keep checking emails as soon as you receive a notification, you waste much greater time than checking emails in fixed time slots.
The habit of checking your inbox every now and then can get out of control. It not only takes up most of your work hours, but your mind also remains less prepared to focus on the actual work. The distraction of wanting to check emails every time is detrimental to your performance. If you are affected by this habit, decide right now that you will fix certain time slots during your work hours to check your emails.
Use Filters to help manage email overload
Email filters not only help you sort out your inbox but also help you manage the email overload. There are various types of filters that help your prioritize certain emails over others. This way, it will be easier to ignore less important emails and focus on your work no matter how many of them clutter your inbox.
Filtering emails with respect to email domains
This filter helps you prioritize emails on the basis of their origin. Based on your requirements, you can prioritize emails that come from a certain company. For example, if you work for a company named XYZ, you would want to keep your company emails on top. You can set a filter to keep every email coming from xyz.com on the top.
Filtering emails by individual
If you don’t want to miss any email from your client or your boss, you can set up a filter to prioritize the emails from that specific person or entity.
Filtering emails with respect to recipient type
If you are not the direct recipient of an email, it might not be the most important email for you. You can easily set up a filter to keep the emails slightly away in which you are cc’d or bcc’d.