Ways to Migrate your Google Account to a New One. Let us say that you that you created an email id in your college days. You are a working professional now and acutely embarrassed about giving out your email address to your colleagues. You desperately wish to shed your old email address for a more professional handle. There also may be other reasons for you to want to shift your entire Google account to a new one. Unfortunately, Google does not offer an in-built system which will automatically move your entire data to a new account. This though, should not be a cause of worry for you as we have got the entire process covered in the following paragraphs. You just need to read it carefully and you will realize that migration after all is not such a complicated process as you initially thought it to be.
Why migration sometimes is the obvious choice?
Majority of users have a humongous amount of data stored in their Google services account—chats, calendars, sheet, blogs, photos, documents, emails, files, etc. It would be quiet foolhardy to think that you would leave it all behind and start afresh with a new account. You want a new account name because your email name does not sound polished enough and you need a more professional email address; or wish your Google account to represent the new surname you have acquired post your marriage.
There may be a number of reasons justifying migration, but leaving behind all those chat logs, emails, calendars, contacts, etc, would turn out to be as inconvenient, costly as it would be foolish. Irrespective of whatever be the you reason for opting for a new account, going carefully through the below listed processes and methods will make it extremely convenient on your part to bring in all your important data with you to your new account.
In the subsequent paragraphs, we are going to demonstrate the ways and means of conveniently and efficiently transferring all the data which can be transferred from your previous account to your brand new Google account. This will save you a lot of time and effort as you can move all your data to your account without any fear of losing them or for that matter indulging in time wasting exercise of manually entering all your old data. We will show you how to migrate your data from Google’s most popular services like Gmail, Google Documents, Google Calendar, Google Blogger, You Tube, Google Reader, etc from your old account to your new one with minimum of hassles and data loss.
Important Note and Tip
It is important to mention for your information here that some popular Google services like Google Reader have some universally accepted import/export standards making it extremely easy on your part to carry out successful transfer of data from one account to another. Other Google services like You Tube on the other hand may require you to start everything from scratch to ensure full functionality.
Also, this guide could be of utmost help for people interested in simple account migration i.e. from their current account (we may refer it as “Account 1”) to their new account (referred to as “Account 2”). But more importantly you could the listed techniques to carry out migration related to multiple accounts. For example, you may have three different email accounts—account X, account Y and account Z in addition to having a Google Reader account (account A). You can transfer the entire content of these accounts into a single new account E and so on and so forth.
What do I need for successful migration?
To follow up on the tutorial and carry out your migration on your own, you will require:
- Login ID and password of both your old as well as your new accounts
- A machine with two web browsers for it is easiest to have each account logged into Google in a separate browser. Also, for the part of the tutorial dealing with migration of your Gmail account and all the data it contains, you will require a free copy of Thunderbird. This is highly useful and productive open source email client software. Some people may argue that Gmail backup-and-restoration section would suffice, but please believe us when we say that Thunderbird with its helper extension is capable of making the entire process as simple as it can be.
Some additional information before we move forward
First and foremost we would like to emphasise that Google has taken some major initiatives in improving the overall portability of the data associated with their different services. In some cases it has also introduced simple click mechanism for transferring content of an older account to a newer account. However, despite all these improvements and advancement, it is important to acknowledge that there is still no ‘one-click’ solution to take the entire data of your old account and save into your new account.
One very important fact we would like to mention here is that data migration is an irreversible process and as such you need to display utmost caution and diligence when carrying out this process. Some of the processes permanently delete all the data in your old account after transferring it your new account. The good thing is that Google will issue a warning more than one oncein case you intent on carrying out one way data transfer. Also, to be on the safer side please ensure that you are transferring data from the old account to the new and not vice versa.
Start with migration of Gmail, Google Chat Logs and Filters
Google offers multiple services, all integral to our daily work and pleasure. However, if we are asked to name one service most likely to benefit from the entire migration process, Gmail would unfailingly head our list. Just imagine how convenient it would be for us if there was any ‘one click’ procedure available for Gmail account migration. However, according to the English proverb, if wishes were horses, beggars would ride, which suggests if we just achieved whatever we wanted simply by wishing for it, life be incredibly pleasant.Likewise, Google offers no automatic process to move all your data or settings contained within your email to a new account. On the fillip side, the entire process is simple, though a bit lengthy if you have a huge amount of messages to transfer to your new account.
Setting up Gmail for IMAP: We start the process by checking some settings, for which you have to log into your Gmail account. IMAP email system is the core of the entire Gmail/G chat backup
Now go to Settings-Forwarding and POP/IMAP. You can see in the picture the dialog box. Ensure that the option’ Enable IMOP ‘is checked. Click on the ‘Save Changes’ button.
Next step requires you to move to Setting ->Labels. Ensure that all the system labels you wish to transfer to a new account have a check mark against the button ‘Show in IMAP’. All labels with the exception of ‘Chats’ are checked so please do not forget to check it. Also, ensure that you deselect Spam and Trash Labels as it does not make any sense to carry along all your unwanted junks to your new destination.
Gmail Filters Export: If you are the diligent type who has set up filters to take good care of your inbox, it would be only logical on your part to back them up as well. Navigate to Settings -> Filters.
Thunderbird Configurationfor Accounts Connection
In the previous section we enabled our IMAP; this makes us eligible to use our IMAP-enabled email client for data migration between different accounts. Next you need to install Thunderbird. Run it and follow the step by step process for its successful installation. It should automatically pull in your old email account, and by any chance if it fails to do so you have to manually click on ‘Get Mail’ button located on the upper left corner.
You need to review it carefully to ensure that Thunderbird contains all the labels you wish to transfer to your new account. After putting in the login informationfor your old Gmail account, the time has now come to append the login in information for the new Gmail account that you have created. This process is achieved by clicking on the ‘Menu’ icon located on the upper right hand corner and navigating to Options -> Account Settings.At the bottom of the Menu pane there is a drop down menu named ‘Account Actions’. Hit on it and select ‘Add Mail Account’ from the drop down menu. Fill in the log in information of your new account. Meanwhile, the main Thunderbird navigation panel will list both your new and old Gmail account.
This can be done manually but it is a very cumbersome process. A much better option is to use Thunderbird add on feature called Copy Folder. Install the add-on and now navigate to Options -> Account Settings.
Copy your folder to the local machine
We have done installing Copy Folder and now we are on our way to start the migration process. The first step in this process is to copy the content of your Gmail on your local machine. Again we can get it conveniently done with Thunderbird. You are required to right click on your old Gmail listings and then move to Copy to -> Local Folders -> Copy Here. This ensures that all the content of your old folder is now safely stored into a folder labelled as Local folder. You have to display some patience here as an email account in use for a long time may contain thousands of mail, chat logs and attachments.
Now Copy from your local machine to your new Gmail account
An important tip before we take the final step in our migration process.
Here you have to pay attention to the root directoryfor the local machine. For local machine it is ‘Local Folders’ whereas the root directory for your new Google account is ‘your new user name’ for gmail.com. Copy Folders asks for a go ahead every timeit carries out a copying. Make sure you check the confirmation to ensure you are copying matching directories.
Setting up forwarding
This is a convenient way of keeping track of mails coming top your old account. All the people may not be aware of your new account and as such will be emailing you on your old email account. Log in to your old account and go to Settings -> Forwarding and POP/IMAP.There would be ‘Add a forwarding address’ at the top. Click it and type in your new Gmail address. Save changes, log out from your old account and log into your new account. Here you go to Settings -> Filters. Forge a filter named after your old email address and set it to filter all mail coming from the old Gmail account.
How to migrate Google Calendar
To transfer your main calendar, first and foremost you have to will have to go to your Google Calendar Settings and hitthere on the Calendars tab. Export all your calendars in iCalendar format to your hard drive. Next in line is the process of going to your new account, navigating to Settings > Calendar Settings > Calendars and create a new one. You can give your own desired name to the calendar. Press the ‘Import’ button at the bottom. Choose the .ical file that corresponds with your main calendar and upload it with your recently created calendar serving as the destination.
Carrying out Google Docs Migration Task
Transferring your Google Docs is pretty simple if you intend to migrate to a regular Google account. First of all select all the documents you wish to transfer, then go to the ‘More Actions’ drop down menu, and hit on the ‘ Change Owner’ button. Type in your new Google account address in the box that comes up, and you will see all the documents you have selected in your new account.